Is it a typical NHS year?

It’s now nine years since I formally retired as a full time Practice Manager although even this year I have been drawn back to work in a Practice ‘helping out’. Nowadays I am more of a user of NHS services and start to question even more and more the quality and standards of the services I am offered added to that the expense!

I was referred earlier in the year for a second operation on the same site in two years. The referral and process to a first hospital appointment were prompt only to be let down by ridiculous waiting lists that caused undue distress and major expense. The referral for an ultrasound was efficient and prompt with a 15 mile trip to a remote village surgery where the equipment had been transported in from Blackpool. The results were clear an operation was needed and an E-referral was made on the NHS but to a private hospital. This involved a train journey and long walk to the hospital and an examination which can only be described as cruel and extremely painful. I took an instant dislike to the consultant.

I was invited for a preoperative assessment the following week in late April which I attended (50 mile round trip) after which I received an operation date in June. Considering the pain I was already suffering I was astounded. I could not quite understand the decision to carry out a preoperative assessment over six weeks before the operation. As a layman I did not consider this good practice.

I contacted another private hospital in the same group was was offered a consultation with a consultant the next day and an operation the following Saturday – 11 May. It made a big £4,000 hole in my pocket (and pension) but to me the pain was a deciding factor. The operation was carried out and at the end of the year I am more comfortable and in far less pain but suspect that I will never be in perfect health.

In general practice again I find myself lucky if I speak to a GP on the morning of the request. It’s rarely the same GP and I feel there is much repetition and little continuity. A member of my family was offered a telephone consultation in a weeks time. I find too that there is a drive to change medication and alter repeat medications not always to the benefit of a patients health. I have also witnessed a case of a drug being refused in writing only to find a text message from the pharmacy to collect said refused prescription. Has general practice actually lost the thread. So wrapped up in meeting targets can it no longer see the light at the end of the tunnel.

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Policies Galore

Policy Documents 

  1. Allergy Protocol 
  2. Business Plan 
  3. Chaperone Policy
  4. Clinical Correspondence Procedure 
  5. Confidentiality Policy 
  6. Continuity Plan, (Disaster, Contingency)
  7. Information Governance Policy
  8. Patient Survey Policy (Friends and Family)
  9. Patient Participation Group (Constitution)
  10. Record Keeping Policy 
  11. Practice Leaflet (Content) 
  12. Surgery Web Site (Content) 
  13. NHS Choices & CQC Web sites (Content)
  14. Lifestyle Information Protocol 
  15. Significant Events Procedure 
  16. New Patient Health Checks Protocol 
  17. Patient Care Plans Protocol 
  18. Incident Reporting Procedure 
  19. Palliative Care Policy  
  20. Safety Alerts Procedure  
  21. Life Saving Skills Training Policy
  22. Dietary Advice Protocol 
  23. Quality of Correspondence Policy 
  24. Medical Records Transfer Procedure 
  25. Carers Policy 
  26. Safeguarding – Children and Vulnerable Adults
  27. Emergency Plan
  28. Criminal Records Check Policy
  29. Abuse Leaflet
  30. Infection Control Policy (Decontamination)
  31. Repeat Prescriptions Policy
  32. Access on Line Policy 
  33. Controlled Drugs Policy 
  34. Access for Disabled Policy
  35. Staff (Training) Induction Handbook
  36. Employee Handbook
  37. Absence Management Policy
  38. Breast Feeding Facilities Policy
  39. Emergency Equipment Policy
  40. Staff Recruitment Policy
  41. Personnel Policies 
  42. Staffing (levels) Policy 
  43. Staff Immunisation Policy
  44. Patient Registration Policy
  45. Zero Tolerance Policy
  46. Practice Complaints Procedure
  47. Clinical and Administrative Audits Policy
  48. Risk Assessments (various)
  49. Sepsis Policy
  50. Financial Viability Statement 
  51. Standing Financial Instructions
  52. Partnership Agreement
  53. Model Staff Contract (including Salaried GP, Trainees and Apprenticeship
  54. Practice Managers Manual 
  55. Practice Managers Handover Manual
  56. Death Reporting Procedure 
  57. COSSH Manual (Hazard Data Sheets)
  58. Practice Drug Formulary
  59. Health and Safety Policy

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How Different is General Practice Today

A Child in the 1950s

As a child in the 1950s, I was a regular attender at the sit and wait style of open surgery. There were no appointments. My mother and I sat waiting in the Doctor’s Lounge and we were seen in the Dining Room. The Doctor had a roll top desk, cluttered with paperwork. No computer screens. The receptionist sat in a cubbyhole under the stairs. My bulky record folder was handed to my mother. We would wait at least an hour but I do not remember any complaints. The important thing was to be seen.

Purpose Built Surgeries

The home based style surgery was eventually replaced by a purpose built surgery in the later 60’s around the time I started work in an Executive Council. I worked in a Registration Department writing medical cards and the paper dust from records probably did not do me much good as an asthmatic. My boss at the time once told me that he would never have employed me if he had known I was asthmatic. That wouldn’t happen now would it.

Two whole time staff (equivalents)

I remember that GPs at the time, 1966,  employed only a small compliment of staff, a receptionist, maybe a medical secretary and a nurse. A Practice Manager was a rarity. It was probably well into the 70’s and 80’s that as a senior officer in a Family Practitioner Committee I started to meet and get to know the Practice Managers in my area – Dudley then Wakefield. They were a good solid bunch of folk not put off by considerable change and hard work. We gelled at training events and during my visits to surgeries to discuss premises improvements. Information Technology  was in its infancy. BBC Acorns were used for repeat prescriptions but into the 90’s there were in the region of 60 clinical software systems on the market and today only around three have survived.

Being A Practice Manager

I became a Practice Manager in 1992, after the demise of FPCs and started to see the world quite differently. GPs were not used to managing their own affairs and those that I worked with in five different practices did not always understand their budgets and dare I say the rules of the game. Frustration abounded. The word independent often reared it ugly head and made for difficult relations between Practices and officials from variably named PCGs, PCTs, CCGs and so on.

Fundholding and Practice Budgets

As general Practice Partnerships units merged and grew the number of staff required to run the show also grew. There were ‘funded’ fundholding managers along with data and invoice clerks. But when fundholding ceased did all of these people leave? Then there were new staff entering the affray such as phlebotomists and salaried doctors who had been  paid for out of fundholding monies. But the Personal Medical Services contracts brought another form of fundholding with it’s new so-called Growth money – enough to pay for new staff and more doctors. This is where innovation took hold and more new posts were created from salaried GPs to Nurse Practitioners who could prescribe. I think, however, it also created more rich and more poor practices. It has to be sais that these posts were all funded above and beyond the original Ancillary Staff Scheme and arguably still are or are they?  There were also major issues about Practice Budgets as those Practices that were high earners continued to be so, yet you could argue that those Practices who were low earners and took on budgets lost out even more over the years.  Added to that the Budgets fell short of reflecting the change of Practices to employer status and the new requirement to pay Employers Superannuation contributions.  And then budgets and funding started to be cut. My biggest question is whether the right proportion of funding in Practice Budgets ends up being spent on running the Practice or ends up in Drawings!

Understanding Funding

It is important for the owners of Practices and their Practice Managers fully understand the history and origins of the funding the Practice receives and are able to consider the consequences when these funds are reduced or withdrawn. The Minimum Practice Income Guarantee is no longer reliable. The Quality Framework has changed so much since 2004 and has become harder to achieve. So can you really afford a Health Care Assistant? If you think you can where did the money come from. I suspect the profits of the Practice. Are you actually replacing an expensive member of staff with a cheaper employee. Practices need to be so careful when introducing new ways of working with arguably cheaper staffing costs. One further point is that the Care Quality Commission has added to the pressures on general practice to prove that Practices are achievers and if not the threat of special measures and closure looms alarmingly. It may ask the question – is your Practice financially viable?

Can you really afford it?

I might argue that apart from an adequate quota of GPs, Practice Nurses, and general Practice Staff you cannot actually afford anyone else. You cannot afford a succession of long term Locum doctors. You could swap a doctor for a Nurse Practitioner and you could swap a Practice Nurse for a Health Care Assistant or Phlebotomist. But without guaranteed continuous funding you cannot afford a Practice Pharmacist or a Physicians Assistant.  What would happen today without technology and instead we just sat and waited to be seen.

Is it all Acceptable?

I do wonder whether we have drifted away from the basic contractual requirements of providing treatment and care to patients within a reasonable time. Is it acceptable for patients not to be seen today or be spoken to by a clinician on the same day? Is it acceptable to wait for three weeks for a routine appointment? Has it become more important to please the CQC and the CCG rather than see patients on the same day. What will it take to get back to 1950’s standards. More money or less bureacracy?

Robert Campbell – June 2019

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Turnaround Your Practice

You may be perfectly formed as a GP Medical Partnership but what if you are not. Income is draining away on Locums as Partners and former Partners fall out.

No one owns the Premises so no one is interested in staying with and developing the Practice. But is there some light at the end of the tunnel. Do the Partners want to run a successful Practice. If you do ask for help. Carry out a thorough examination of your Practice. Are there too many staff and too many doctors? Are there enough sessions to meet the demand from your patients. Are you trying different ways of providing treatment and care?

I might be able to help you as a Consultant?

Robert Campbell

Email – kingfisherpm@hotmail.com

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